588: Financial Statements Demystified: A Practical Guide For Contractors

Contractor Success Map with Randal DeHart | Contractor Bookkeeping And Accounting Services

This Podcast Is Episode 588, And It's About Financial Statements Demystified: A Practical Guide For Contractors Understanding financial statements might sound daunting, but small business owners like you must stay on top of your game. Each financial report offers unique insights into your company's economic status. As a construction contractor, your financial statements provide valuable insights into your company's financial health and are essential for making informed decisions. Let's look at the critical components of financial statements and why they matter to construction contractors.

1. Balance sheet

The balance sheet is a snapshot of your company's financial position at a specific time. It includes your assets, liabilities, and equity. For construction contractors, the balance sheet reflects the value of equipment, property, other assets, any outstanding debts, and your company's net worth. Monitoring your balance sheet helps you track your company's financial stability and wealth.

Assessing net worth: By understanding your assets and liabilities, you can easily calculate your company's net worth.

Financial stability: The balance sheet helps you gauge whether your business is financially stable or if it's relying too much on borrowed funds.

Practical tip:

Regularly review your balance sheet to make informed decisions about investing and financing to foster growth. If you notice a high level of liabilities compared to assets, consider strategies to reduce debt.

2. Income statement

The income statement, also known as the profit and loss statement, provides an overview of your company's revenues, expenses, and profits over a specific period. As a contractor, your income statement reflects your revenue from completed projects and your operational costs, such as materials, labor, and overhead (LMOS). Analyzing your income statement helps you assess the profitability of your projects and identify areas where you can improve efficiency.

Operational efficiency: By reviewing your income statement, you can identify how efficiently your business operates.

Profitability: It shows your ability to generate profit by increasing revenue or reducing costs.

Practical tip:

Keep an eye on revenue and expense trends. If operating expenses are consistently rising, it may be time to reevaluate your cost management strategies.

3. Cash flow statement

The cash flow statement details how cash enters and leaves your business. It is divided into three sections—operating, investing, and financing activities—showing how well your company manages its money.

Due to the industry's cyclical nature, managing cash flow is especially critical for construction contractors. Your cash flow statement helps you monitor the timing of your receivables and payables, ensuring sufficient liquidity to cover ongoing expenses and take on new projects.

Liquidity: It helps you understand your company's ability to meet short-term obligations.

Expense management: By tracking cash flows, you can make more informed decisions about spending and saving.

Practical tip:

Pay close attention to operations cash flow. If you consistently see negative cash flow, it's a sign that you need to improve your operational efficiency or adjust pricing strategies.

4. Statement of changes in equity

This lesser-known but important report details the changes in the equity section of your balance sheet over a specific period. It includes contributions from shareholders and retained earnings.

Why it matters

Investment decisions: Helps investors understand how their investments are performing.

Retention strategy: Shows how profits are being reinvested into the business.

Practical tip:

Use this statement to communicate with potential investors. Highlight how you reinvest profits to fuel growth, showcasing your commitment to long-term success.

5. Financial ratios

Financial ratios are derived from your financial statements and provide deeper insights into your company's performance. Key ratios include profitability, liquidity, efficiency, and solvency ratios.

Quick insights: Ratios offer a quick snapshot of your business health.

Benchmarking: Compare your ratios with industry standards to see how your business stacks up.

Practical tip:

Calculate the current ratio (current assets divided by current liabilities) to assess your short-term financial health. A ratio above 1 indicates good liquidity.

6. Notes to the financial statements

These notes provide additional context, explaining the methods used in preparing the financial statements and offering detailed breakdowns of certain items.

Transparency: Enhances the transparency of your financial reporting.

Clarity: Helps stakeholders understand the numbers better, leading to more informed decisions.

Practical tip:

Ensure the notes are detailed and precise. Transparency builds trust with investors and other stakeholders, making them more likely to support your business.

Why Financial Statements Matter

Understanding how to read financial statements as a construction contractor can provide several key advantages:

Firstly, it allows you to assess the economic health of your construction business. Understanding your company's financial position enables you to make informed decisions about investments, expansion, and resource allocation.

Secondly, financial statements provide valuable insights for stakeholders, such as investors, lenders, and sureties. Maintaining accurate and transparent financial statements can enhance credibility and facilitate access to capital for future projects and growth opportunities.

Lastly, understanding your financial statements can help you identify areas for improvement and implement strategies to enhance profitability and operational efficiency. Whether reducing costs, optimizing cash flow, or diversifying your service offerings, your financial statements guide strategic planning and performance evaluation.

Remember that it can also aid in compliance and tax planning. Being aware of your financial position can help ensure that you are meeting regulatory requirements and assist you in making tax-efficient decisions.

In Conclusion

Reading and understanding financial statements is a valuable skill for construction contractors. It provides a clear picture of your business's economic standing and enables informed decision-making.

Each report offers valuable information, whether evaluating your net worth through the balance sheet, assessing profitability via the income statement, or managing liquidity with the cash flow statement.

Ready to take control of your financial health? If you need advice or assistance, contact our team. We're here to help.

PS

We offer free resources to help you save time and money that you can download and print now.

About The Author:

Sharie DeHart, QPA, co-founded Business Consulting And Accounting in Lynnwood, Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations. She offers insights on managing the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. Call 1-800-361-1770 or [e-mail]